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Burlington City Arts

BCA Community Fund Info For Grantees

Congratulations on receiving a BCA Community Fund award!  Here is the information you will need to manage your award and receive payment.

Agreement

You should have received an email with a copy of your agreement. Your agreement for the BCA Community Fund outlines your requirements based on your original submission. Please make sure to review and return the agreement with your signature along with a signed W-9 (https://www.irs.gov/pub/irs-pdf/fw9.pdf) to Sara Katz, Burlington City Arts, 135 Church St Burlington, VT 05401 or  as a scan to skatz@burlingtoncityarts.org.

Publicity

A  BCA logo can be downloaded from the related list above. Your agreement outlines use of logo and language that should be associated with promotional materials you create to support your project. We can provide our logo in a different format if needed. BCA does its best to promote your projects on social media but cannot guarantee promotion. If you have a facebook event and can share that with BCA, that's the best way for us to get word out. We also will take any photos that you have to share along the way, as long as they are approved for public use. We are unable to commit to other types of support, such as creating materials, printing, or providing space pro-bono.​ Per the grant agreement: Grantee is responsible for making sure that all announcements, posters, performance programs, news releases, and other publicity for the project include the following statement acknowledge support from the BCA Community Fund as follows:

  1. Print materials: A phrase acknowledging support from the BCA Community Fund is a basic requirement. Include the BCA logo wherever possible.

  2. Verbal credit: Verbal credit should be given during stage announcements prior to events and activities or whenever written credit is not applicable, such as when there is no printed program. If an announcement is not feasible, a sign must be placed in the lobby crediting BCA.

  3. Radio or television broadcast: The following language is required: “This project is supported in part by an award from the BCA Community Fund.”

  4. Television broadcast, film or video: Include BCA logo.

  5. Web: Include BCA logo linked to www.burlingtoncityarts.org.

Payment

You will receive your first payment distribution within 30 days of returning your contract and w-9. Final payments will be made upon receipt of your final report. 

Final Report 

We recommend reviewing the final report questions by logging into the portal and keeping track of the required information on participation from the start of your project.

Your project expenses may vary from your original plan.  This is OK, as long as you can explain it in your final report and it does not radically change the project outcomes.

Final expenses should reflect actual expenses.